CSHB 68(FIN): "An Act relating to the preparation, electronic distribution, and posting of reports by state agencies."

00 CS FOR HOUSE BILL NO. 68(FIN) 01 "An Act relating to the preparation, electronic distribution, and posting of reports by 02 state agencies." 03 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA: 04 * Section 1. AS 14.56.120(a) is amended to read: 05 (a) Each state agency shall deposit, upon release, at least five [FOUR] copies 06 of each of its state publications in the center. Additional copies of each publication 07 may be requested by the center for deposit in quantities necessary to meet the needs of 08 the depository library system and to provide inter-library service to those libraries not 09 having depository status. 10 * Sec. 2. AS 14.56.170 is amended to read: 11 Sec. 14.56.170. Distribution of state publications and research data. The 12 center may not engage in general public distribution of either (1) state publications or 13 lists of publications or (2) the index of publications and research data. However, 14 unless expressly prohibited by law, the center shall make available to any person, upon

01 request and under procedures established by it, publications, summaries, research data, 02 indices, and other materials in its possession. Except as provided in AS 44.99.260, 03 reasonable [REASONABLE] fees for reproduction or printing costs and for mailing 04 and distribution of materials may be charged by the center. 05 * Sec. 3. AS 44.62.175(a) is amended to read: 06 (a) The lieutenant governor shall develop and supervise the Alaska Online 07 Public Notice System, to be maintained on the state's site on the Internet. The 08 lieutenant governor shall prescribe the form of notices posted on the system by state 09 agencies. The Alaska Online Public Notice System must include 10 (1) notices of proposed actions given under AS 44.62.190(a); 11 (2) notices of state agency meetings required under AS 44.62.310(e), 12 even if the meeting has been held; 13 (3) notices of solicitations to bid issued under AS 36.30.130; 14 (4) notices of state agency requests for proposals issued under 15 AS 18.55.255, 18.55.320; AS 36.30.210; AS 37.05.316; AS 38.05.120; and 16 AS 43.40.010; 17 (5) executive orders and administrative orders issued by the governor; 18 (6) written delegations of authority made by the governor or the head of 19 a principal department under AS 44.17.010; 20 (7) the text or a summary of the text of a regulation or order of repeal 21 of a regulation for which notice is given under AS 44.62.190(a), including an 22 emergency regulation or repeal regardless of whether it has taken effect; 23 (8) notices required by AS 44.62.245(b) regarding an amended version 24 of a document or other material incorporated by reference in a regulation; 25 (9) a summary of the text of recently issued published opinions of the 26 attorney general; 27 (10) a list of vacancies on boards, commissions, and other bodies 28 whose members are appointed by the governor; 29 (11) in accordance with AS 39.52.240(h), advisory opinions of the 30 attorney general; [AND] 31 (12) notices required by AS 26.30.010(d) and (e) regarding applications

01 for military facility zones; and 02 (13) reports of state agencies, if required under AS 44.99.250. 03 * Sec. 4. AS 44.99 is amended by adding new sections to read: 04 Article 3A. Distribution of Agency Reports. 05 Sec. 44.99.250. Electronic distribution and posting. (a) A state agency that 06 produces and distributes a report shall, if the agency has the technological capability to 07 do so, provide copies electronically and post the report on the Alaska Online Public 08 Notice System (AS 44.62.175). An agency may not produce print copies of reports 09 except as 10 (1) required 11 (A) under AS 14.56.120; 12 (B) by agreement; or 13 (C) by federal law; or 14 (2) requested under AS 44.99.260 or specifically approved by the head 15 of a state agency or the head's designee. 16 (b) A report produced and distributed by a state agency shall prominently state 17 the Internet website where a digital copy and the physical address where a print copy 18 of the report may be found. 19 (c) Except as provided in (a) of this section, electronic distribution and 20 electronic posting on the Alaska Online Public Notice System (AS 44.62.175) fulfills 21 any obligation in state law to publish, prepare, or present a report, and electronic 22 distribution fulfills any obligation in state law to submit a report. 23 Sec. 44.99.260. Print copy requests. A person may obtain, at no charge, up to 24 two print copies of reports from the state library distribution and data access center 25 under AS 14.56.170 each day. A person may obtain additional print copies of reports 26 from the state library distribution and data access center for a reasonable fee under 27 AS 14.56.170. 28 Sec. 44.99.270. Graphic design for reports. Notwithstanding AS 44.99.200, 29 when preparing reports, a state agency may not hire contractors to provide 30 photographs or graphics unless 31 (1) no agency employee qualified to perform the work is available; or

01 (2) the agency would use fewer state resources by hiring a contractor. 02 Sec. 44.99.290. Definitions. In AS 44.99.250 - 44.99.290, 03 (1) "report" means an official document that a state agency is required 04 by law to prepare and distribute to the legislature or the public without a specific 05 request; 06 (2) "state agency" means a department, institution, board, commission, 07 division, authority, public corporation, committee, or other administrative unit of the 08 executive branch of state government, including the University of Alaska, the Alaska 09 Railroad Corporation, the Alaska Permanent Fund Corporation, and the Alaska 10 Housing Finance Corporation.